What happens when you verify a document.
A plain explanation of the ID, the QR code, the statuses, and the limits of what we can tell you.
Where to find the document ID
Every Uni B Agency document has a footer block carrying a QR code and a line of text
beginning UNI-. That line is the document ID. It's the only thing you need.
If your copy is a photocopy of a photocopy and you still can't read a character, use the help form — we'd rather find it for you than have you guess.
What the ID actually means
Take UNI-INT-INT-2607-002:
UNI— Uni B Agency. Every document we issue starts here.INT— the project the document belongs to.INT— the document category. In this case, an internship document.2607— the year and month of issue: 2026, month 07 — July.002— the sequence number within that group.
We publish this on purpose. Knowing the format helps you spot something that isn't shaped like one of ours. And knowing it doesn't help a forger, because the answer doesn't come from the code — it comes from our records. A perfectly formatted ID that isn't in our system returns nothing.
Scanning versus typing
Both work. They aren't identical.
Scanning the QR code proves you're holding the document itself. The code contains a long private link that can't be guessed, so we can show you the full details — title, category, exact issue date, file type — with confidence.
Typing the ID confirms authenticity and status. For documents that aren't published openly, we show less: the reference, the status, the month it was issued, and its fingerprint. That's deliberate. An ID printed on a page can be read by anyone over your shoulder, so we don't let a typed ID unlock private details.
If you have the document, scan it. You'll see more.
The three statuses
Active — this document is genuine and current. It's the version that stands today.
Superseded — this document is genuine, but a newer version has replaced it. That happens for ordinary reasons: a corrected figure, a revised date, an amended clause, a renewed term. The original was real. It just isn't the current one.
Revoked — this document is no longer valid and should not be relied on. It may have been issued in error, withdrawn, or replaced by something that changed its meaning. A revoked document can't be downloaded here, by anyone. If you're holding one and you need to know what it means for you, contact us.
For the technically minded — the fingerprint
Every result shows a document fingerprint: the first twelve characters of the SHA-256 hash of the exact file we issued. If you have the file, you can check it yourself:
- Windows:
certutil -hashfile yourfile.pdf SHA256 - macOS / Linux:
shasum -a 256 yourfile.pdf
A match means the file you have is byte-for-byte what we issued — nothing has been edited, not a date, not a figure, not a signature. If the fingerprints don't match, the file has been altered since we issued it, even if the ID is real. That's worth reporting.
What we won't show you
We built this portal to confirm authenticity, not to expose contents. A verification result will never show:
- The names, addresses or contact details of anyone in the document
- Amounts, fees, rates or commercial terms
- Internal notes, approvals, or who at Uni B Agency prepared it
- Any other document belonging to the same client or project
Confirming that a document is real doesn't require any of that.
What a result does and doesn't mean
A verified result means this document was issued by Uni B Agency, on the date shown, and currently holds the status shown.
It doesn't mean that the person handing it to you is the person it was issued to, that the terms inside are still being honoured by everyone, or that any wider claim someone is making around it is true. Verification confirms the document. Judging the situation is still yours to do — we've just made sure the paperwork isn't the part you have to guess about.
If verification fails
A failed check isn't automatically a forgery. In our experience the most common cause is a mistyped character, followed by a QR code damaged in printing, followed by a document that's genuinely not ours.
Try once more, slowly. Then use the help form. We'll look it up by hand.